Outlook Reading Pane In-line Reply and Signatures

A new feature in Outlook 2013 lets you can reply to messages, ‘in-line’ from the Reading Pane. Instead of opening a reply to an email in a separate window, your reply is crafted within the Reading Pane. Personally, I like this feature because it helps me reduce the number of windows I have open on my desktop. If I need to open my reply in a separate window, I use  the Pop-Out button. But some people find Reading Pane in-line replies, a pain.

Make your replies open in a new window every time by clicking through File > Options> Mail > Replies and Forwards > select Open replies and forwards in a new window.

Quick Access Signatures

For those of you who want to keep using the Reading Pane in-line reply, here’s a tip to make adding your signature more accessible.  I like to use keyboard shortcuts a lot. I touch type, so with my fingers already on the keyboard, it’s often faster to use shortcuts than it is to use a mouse. While the Ribbon menu is useful for mouse and tablet, it often adds a few extra steps to keyboard shortcuts. 

Adding a signature while crafting an email are the keystrokes Alt – E – A -S. What if it was just Alt – number?

Add Signatures to your Quick Access tool bar

File > Options

  1. Quick Access Toolbar
  2. Choose Commands from: Compose Tools | Message Tab
  3. Signature
  4. Add
  5. Change the order

AddSignatureQuickAccess

The order of the buttons determines which number you will use as the shortcut.  I like to put the Signature button in third position.

Now your list of signatures are available with the keystrokes Alt – number (in my case, 3.)

- Darrell Webster |  nz.linkedin.com/in/darrellwebster/ | @DarrellCWebster 

  • Nir

    Great post !