OneDrive for Business YamJam Recap

In short, read the YamJam for yourself.

  1. Join the Office 365 IT Pro Yammer External Network
  2. Search for the topic #OneDriveYJ
  3. OR Join the OneDrive YamJam group and look for the largest, most active thread there. It’s probably at the top.

This was my first YamJam and I found it an interesting experience. I’ll blog separately about that. On the whole, it was great to be a part of and I learn much from both moderators and participants.

Fun Fact: Yam Jam is a real-life recipe for a tasty preserve, blended with coconut and enjoyed on toast. – ThePinkMindTalk.com

YamJam_th

Now, for my learnings and recap. I’ll be referring to OneDrive for Business as ODB

OneDrive for Business Standalone – Upgrade path

The ODB Standalone subscription is now available now as of 1st April. This subscription is a great way for businesses to provide a cloud-based, corporately managed home drive for their employees. It offers more business oriented features over OneDrive (consumer) such as Auditing and reporting, administrative control, directory sync/ADFS/SSO support.

I see ODB Standalone as a gateway to using SharePoint Online, either on its own or included with an Office 365 Small Bus, Medium or Enterprise subscription.

Benjamin Niaulin (SharePoint Geek @Gsoft) agrees. “Love where OneDrive for Business is heading. Lots of potential and a great move to get businesses a foot in the Office 365 door”

 

One thing I wanted to find out was, “If one of my customers subscribes to OneDrive for Business standalone, then decides to ‘upgrade’ everyone to full blown Office 365 – what is the transition process?” This question came from a conversation in the ITProNetwork Yammer with Paul Griffiths

Michal Gideoni (Director Product Mgr @MS) responded that, “yes you can upgrade from ODB Standalone to an Office 365 SKU.”

But I wanted clarification. I assumed that there would be a restriction as to which Office 365 plan ‘family’ you could upgrade to.

“Are there no limitations as to which Office 365 plan ‘family’ you can upgrade to?”

Vasu Rangaswami (Senior Business Planner @MS) “Regarding the upgrade question, from OneDrive for Business, you can upgrade to the O365 E family

Darrell Webster “Thank you. Though it is likely that a customer might test the waters, dipping their toe in and using #onedriveforbusiness Standalone, then want to move to Small Business or Medium Business plans. Can you only migrate to E plans?

Vasu Rangaswami “Yes, currently you can only migrate to E plans.”

 

Assumption confirmed. Makes sense. The Enterprise plan family has always been the most versatile, mix and match plan family.

Summary – Businesses who start to use ODB Standalone and want to upgrade to SharePoint Online, will be moving to Enterprise plans E1, E3, E4 or SharePoint Online Plan 1 or 2.

You cannot move your users ODB Standalone individual storage to a Small Business plan or Medium Business plan.

 

OneDrive for Business Mac Client

Mark Kashman (Senior Product Manager @MS) “…OneDrive for Business Sync for Mac client will be coming by end of 2014

You can review this session and see a preview of it working: http://channel9.msdn.com/Events/SharePoint-Conference/2014/SPC245

OneDrive for Business client syncing limit

Cory Peters (Chief SharePoint Architect @Eastridge) “There is a lot of confusion around the item limit.

  • 5,000 items can be sync’d in normal libraries. 20,000 items sync’d in “OneDrive for Business aka My Site” library.
  • If you go over 5,000 items in a single folder your library will break.
  • If you go over 5,000 items in all folders you will lose some administrative capabilities such as setting permissions, creating indexed columns, and configuring the document library.
  • You can however, have more than 5,000 items if done correctly (nested sub folders) and you don’t need to modify any settings after you pass that threshold. It’s a confusing limit but it’s been around since before SharePoint 2007.”

 

Mark Kashman puts it another way “There is a view threshold for “viewing” – but, for syncing it’s 20,000.

A possible solution is to turn on metadata based navigation, and configure the most important columns as either key filters or hierarchies. That has the effect of making it really easy to create selective queries over large lists, and has built in fallback behavior for times when the user accidently selects too large a data set. The basics for setting that up can be found here: http://office.microsoft.com/en-us/sharepoint-server-help/configure-metadata-navigation-for-a-list-or-library-HA101820113.aspx

We have extensive documentation on designing large lists here – http://technet.microsoft.com/en-us/library/cc262813.aspx. You should start with that and apply the recommendations to the customers scenario. I’m happy to help is something in the guidance is unclear or confusing.”

 

Benjamin Niaulin adds “And if you plan your site libraries properly you can make sure they each never reach 5,000 documents. I know it’s easier said then done but can be managed.”

 

OneDrive for Business sharing with external users

Anniti Kontiainen (Business Unit Mgr @SystemsGarden) asked “Will I someday be able to send (onetime use) link to OneDrive for Business spesific file to external users? Same way I can do with OneDrive?”

 

Mark Kashman responded with “You can send onetime doc requests from OneDrive for Business today. More here: http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/manage-external-sharing-for-your-sharepoint-online-environment-HA102849864.aspx

Plenty more…

Join the Yammer external network and the persistent discussion about all things Office 365.

The YamJam is now preserved, on the shelf for your future reference and enjoyment.

 

[signoff]

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